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Passport Services

Procedures/Documents Required for Passport Services

If using forms download links on this page, please note that these forms are available in PDF format - for details see note on top of Passport & Consular forms download page.

Notes 1: The applicant must bring a photocopy each of his/her passport as well as any supporting document(s) for the Consulate General's records.

Note 2: Please enclose correct passport fee by crossed Postal Order or Bank Draft only (no personal cheques please) payable to the Consulate General of India, Birmingham.  Under no circumstances, should cash be sent by post.  Fees can be paid in cash, if applying in person.

(I)    Issue of new passports

Indian passports are now normally issued with a validity of 10 years (except in the case of children up to the age of 15 years (please see relevant paragraph below). Their renewal thereafter involves the issue of a new passport. This section also applies to persons requiring additional booklets where their passport has run out of available pages for visas, etc.

A new passport can be issued on final expiry or up to one year before final expiry of any passport issued for 10 years.

Following are required: -

  • Application form duly filled in (click here to download form)

  • Original passport (current/expired) including any additional booklets issued

  •  Latest identical coloured passport size photographs (four). There is a coin-operated Photo Me machine installed in the Public Hall of the Consulate building (1st floor) which gives photographs of the required size at a charge of £3.50. This facility is open to public on all working days of the Consulate during the public hours.

  • Self-addressed special delivery envelope (in case return of passport is desired by post)

  • Fees

If the current passport expired more than one year ago but less than five years, the following also in addition to the above documents:

  • Affidavit in the prescribed format sworn before a Notary Public or a Solicitor authorised to administer oath stating that you have not acquired British nationality. (Alternatively this affidavit can also be sworn in person before a Consular Officer in the Consulate on payment of fee of £8)

  • Letter from the British Home Office confirming non-acquisition of British nationality. This can be obtained from the Immigration & Nationality Directorate, Nationality Enquiry Team, P.O. No.306, Liverpool L69 2UX (Tel No. 0845 010 5200, Fax: 0151 672 5592). (Alternatively send us a consent form duly signed by you enabling us to confirm the same from them)

If the existing passport expired more than 5 years ago, the following documents would also be required:

(II)    Additional booklet where currently valid passport has run out of available pages etc.

A fresh passport with ten years validity will now be issued in such cases.
The requirements will be as given above for a new passport.
The fees will be as for a fresh passport.

(III)    Renewal of short validity passports (issued with validity of one year or less)

 Requirements are: -

  • Application form

  • Latest identical coloured passport size photographs (2)

  • Current/expired passport

  • Proof of regular stay in the U.K. must be produced       

 There is no fees for renewal of such a passport up to ten years form the date of issue.

(IV)    Issue of a replacement passport/travel document in lieu of  lost/stolen/damaged passports

Note: Applicant has to come in person for an interview by the Passport Officer

 (a)    If you are on a short visit or work permit or a student in the U.K., requirements are:-

  • Application form

  • Latest identical coloured passport size photographs (8) (3 of these should be attested by a notary public).

  • Documentary proof of your legal stay/status in the U.K.

  • Proof of your identity (with photo) e.g. driving license, voter registration card, employer’s certificate, certificate from the education institution etc.

  • Police report (in original) of loss of passport

  • Affidavit in the prescribed format sworn before a Notary Public or a Solicitor authorised to administer oath about your Indian nationality. (Alternatively, this can also be sworn before a Consular Officer in person if satisfactory documentary evidence of your identity is provided)

  • Photocopy of your lost/stolen passport (relevant pages)

  • Fees

  (b)    If you are a resident of the U.K., the following documents also in addition to the above:

  • Proof of address in the U.K. (gas/telephone bill/NHS card/bank statement etc.

  • Letter from the British Home Office confirming non-acquisition of British nationality. This can be obtained from the Immigration & Nationality Directorate, Nationality Enquiry Team, P.O. No.306, Liverpool L69 2UX  (Tel No. 0845 010 5200, Fax: 0151 672 5592). Alternatively, send us a consent form duly signed by you enabling us to confirm the same from them.

 In case full particulars of the lost/stolen passport/travel documents are not known the following documents also may be provided:-

(V)    Passport for a child

Children’s name can no longer be entered in their parents passports.  They have to be issued a separate passport.  Passports to children are issued for a maximum validity of 5 years from the date of issue or till 15 years of age whichever is less.

(a)    For issue of a passport for the first time to a child born in the U.K.

The child has to be registered with the Consulate within one year of birth (with required payment of fees). For registration procedure, please refer to Consular Services section of this website.

                    The requirements for issue of a passport are: - 

  • Application form

  • Coloured passport size photographs (4) duly attested by a Notary Public/GP with   name written on the backside

  • Birth certificate (original/full version) (with a photocopy)

  • Passports of both parents (with a photocopy each)

  • Statutory declaration from both parents.  (In case one of the parents is not in the U.K., the prescribed affidavit form duly filled in and notarised has to be filed with Consulate)

  • Fees

(b)    Subsequent issue of a passport (up to 15 years of age)

 (VI)   Change in appearance

If there is a significant change in the appearance of the applicant since the passport was last made, you can apply for a new passport.

The application has to be made in person.

The requirements are: -

 (VII)   Change of name or surname or both

A new passport will be issued in such cases.

The requirements are:

(a)    when change is subsequent to marriage

  • Application form

  • Latest identical coloured passport size photographs (4)

  • Current passport (with a photocopy)

  • Husband's passport (with a photocopy)

  • Marriage certificate in original with a photocopy

  • Fees

 (b)    when change is for reasons other than marriage.

 (VIII) Miscellaneous Services

These involve additions or amendments to the particulars in the existing passport such as grant of ’Emigration clearance not required (ECNR)’ etc., change of present/permanent address, inclusion/deletion of spouse’s name or  any other observation in the existing passport regarding the personal/passport particulars.

The requirements are:

  • Application form for misc. services

  • Passport

  • Latest identical coloured passport size photographs (2)

  • Relevant documents (original plus one photocopy) in support of the required service

  • Fees

  • self-addressed special delivery envelope for return of  passport by post

(IX)    Emergency Certificates

          The requirements are:

            Note: The applicant has to personally appear before a Consular Officer

 

HOW TO OBTAIN PASSPORT & CONSULAR SERVICES